Maintenance Dispatcher

Posted 4 weeks ago by Robert Half
Dallas, TX
Application ends: March 1, 2023
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Job Description


A client of ours in the oil and gas industry is looking for someone to provide 24/7 support to convenience stores when equipment stops working correctly. They dispatch contractors to make repairs within the Service Level Agreement timeframe. Entry level position to provide customer service in a 24/7 365 call center.


Essential Duties and Responsibilities:

· Responsible for accepting maintenance requests initiated by retail gas stations, dispatching to qualified contractors and managing the work effort to completion.

· Required to be logged into the phone system to take all incoming calls into the Dispatch Call Center and input service requests into SAP.

· Work with Maintenance Superintendent to adjust and balance workloads as needed.

· Continual monitoring of SAP’s emergency board for incoming and open maintenance emergencies for proper handling.

· Properly review and vet waiting approved work orders to ensure proper response time has been applied.

· Direct work to contractors based on geography and trade.

· Positively influence service level agreements and maintenance budget results through efficient contractor management.

· Continual follow up on aging work for completion and close out by contractors.

· Submit electronic paperwork for capital requests and request quotations for work on higher cost jobs.

· Maintenance Invoicing through SAP and Salesforce.

· Requires polished and professional demeanor for frequent interface with management and external callers while also handling incoming calls into the Dispatch Call Center.

· Respond to customer escalations, inquiries and provide updates as needed.

· Must have a high degree of initiative and possess the ability to make appropriate decisions independently using sound judgment.

· Ability to handle multiple tasks/assignments simultaneously.

· Must be flexible and have the ability to adapt to new technology and process changes.

· Outstanding organization, interpersonal and communication skills are essential.

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